Use AI for the Things That Don't Require Your Head or Your Heart

Before reaching for any tool, spend a few minutes with these questions. You don't need to answer all of them — just notice what surfaces.

• What do you find yourself searching for repeatedly — documents, guidance, protocols — that takes longer than it should?
• What tasks do you do the same way every week that feel rote and mechanical?
• What keeps falling through the cracks, not because you forgot, but because there was nowhere for it to land?
• What information are you holding in your head that would be better somewhere else?
• Where do you spend time on logistics that pulls you away from the work you actually trained to do?
• What do you dread at the start of each week — not because it's hard, but because it's tedious?
• What would you do with an extra hour each week if one of these things were handled?

Hold onto whatever surfaced. That's your starting point — not a tool, not a prompt. A real friction point that's costing you something.

Picture a home visitor walking into a house. Three generations in the living room. A toddler screaming. Mom and grandma talking over each other. A curriculum to follow. Specific topics to cover. Resources to leave. Documentation to complete afterward.

Her brain is holding all of that while simultaneously doing the actual work: building trust. Reading the room. Being present with this family.

Now imagine not having to hold all of that in her head. Imagine typing: "I'm visiting a first-time mom at 28 weeks. This is our third visit. What topics should I cover based on the Healthy Families pathway?" — and getting an answer in seconds, pulled directly from her program's curriculum, with the source cited.

That's PH360 — a HIPAA-compliant AI platform built specifically for public health departments. The documents stay secure. The answers stay grounded in your approved materials. Every response traces back to its source. And it goes beyond looking things up: your team can draft follow-up communication with families, work with personally identifiable information securely, and build tools around whatever curriculum or guidance documents your program uses.

One county reduced their staff's administrative workload by 83% in the first few months. That's not hypothetical. That's real time back in their day — time to actually listen during the visit instead of mentally running through a checklist. Time to notice what's happening in the home. Time to build the relationship that makes the program work in the first place.

Most public health employees are already doing too much. Building new tools from scratch isn't realistic for everyone — and it doesn't need to be. What matters is the underlying question: what are you carrying that you don't need to carry? You can bring that question to your supervisor, your IT team, or your AI platform of choice. And if your department is looking for something purpose-built for public health work, PH360 is designed for exactly that.

Every tool here reflects Juliana's specific workflow. Her capture system routes to her specific project boards. Her converter handles her specific formats. Her reformatter solves her specific Markdown-to-Word problem.

The prompts above are starting points, not blueprints. When you adapt them:

• Tell it your operating system and what you can or can't install
• Describe your aesthetic — "warm and earthy, like a nature journal" or "match our org's brand: navy blue, white, clean sans-serif"
• Say what you're willing to maintain — a Python script you run from a terminal is different from an HTML file you double-click
• Expect to iterate — your first version will work but not be quite right. Say "this is close but [specific thing is off]" and go again
• Got a tool someone else built? Paste it in and say: "I got this from someone else. Help me adapt it for my situation." That's a completely valid starting point.